Leadership Job Descriptions
Cubmaster
The Cubmaster's main responsibilities are to:
Work directly with the pack trainer, Tiger Cub den leaders, Cub Scout den leaders, Webelos den leaders, den chiefs, and pack committee chair and members to make sure that all dens are functioning well.
Plan the den and pack programs with the help of other leaders.
Lead the monthly pack meeting with the help of others. Involve all dens in some way.
Coordinate the total Cub Scout program in the pack.
Assistant Cubmaster
An Assistant Cubmaster's responsibilities (as designated by the Cubmaster) are to:
Help the Cubmaster as needed. Be ready to fill in for the Cubmaster, if necessary.
Pack Committee Chair
The Pack Committee Chair's responsibilities are to:
Maintain a close relationship with the chartered organization representative, keeping this key person informed of the needs of the pack that must be brought to the attention of the organization or the district.
Report to the chartered organization to cultivate harmonious relations.
Confer with the Cubmaster on policy matters relating to Cub Scouting and the chartered organization.
Supervise pack committee operation by
Calling and presiding at pack leaders' meetings.
Assigning duties to committee members.
Planning for pack charter review, roundup, and reregistration.
Approving bills before payment by the pack treasurer.
Conduct the annual pack program planning conference and pack leaders' meetings.
Ask the committee to assist with recommendations for Cubmaster, assistant Cubmasters, Tiger Cub den leaders, Cub Scout den leaders, and Webelos den leaders, as needed.
Recognize the need for more dens, and see that new dens are formed as needed.
Work with the chartered organization representative to provide adequate and safe facilities for pack meetings.
Cooperate with the Cubmaster on council-approved money-earning projects so the pack can earn money for materials and equipment.
Manage finances through adequate financial records.
Maintain adequate pack records and take care of pack property.
If the Cubmaster is unable to serve, assume active direction of the pack until a successor is recruited and registered.
Treasurer
The Treasurer's responsibilities are to:
Help the pack committee and Cubmaster establish a sound financial program for the pack with a pack budget plan.
Open or maintain a bank account in the pack's name and arrange for all transactions to be signed by any two of the Cubmaster, pack committee chair, secretary, or treasurer.
Approve all budget expenditures. Check all disbursements against budget allowances, and pay bills by check. The pack committee chair should approve bills before payment.
Collect dues from den leaders at the pack leaders' meeting, preferably in sealed den dues envelopes. Open envelopes in the presence of den leaders. Give receipts for these funds, and deposit the money in the bank account.
Keep up-to-date financial records. Enter all income and expenditures under the proper budget item in the finance section of the Pack Record Book. Credit each Cub Scout with payment of dues. From time to time, compare the records with those of the den leaders to make sure they agree. Give leadership in developing a coordinated record-keeping system in the pack.
Periodically report on the pack's financial condition at the monthly pack leaders' meeting. Make regular monthly reports to the pack committee at the pack leaders' meeting, and report to the chartered organization as often as desirable on the financial condition of the pack.
Provide petty cash needed by leaders. Keep a record of expenditures.
Advancement Chair
The responsibilities of the Advancement Chair are to:
Have a working knowledge of the Tiger Cub, Cub Scout, and Webelos Scout advancement plans.
Collect den advancement reports from den leaders for use when ordering badges and insignia from the local council service center.
Maintain advancement records in Packmaster program.
Provide Cubmaster with advancement report and awards for distribution at pack meetings.
Promote the wearing and proper use of uniform and insignia.
Secretary
The secretary ensures proper records are kept within the pack. Specifically, the secretary will:
Keep informed of all Cub Scouting literature, materials, records, and forms to help leaders function effectively. Help new den leaders access needed tools.
Acquaint den leaders with the contents of the Pack Record Book so that they will know how to supply the information that should be recorded there.
Maintain up-to-date information on membership, leadership, attendance, and advancement in the Pack Record Book or special software.
Maintain an inventory of pack property.
Handle correspondence for the pack. This may include writing letters of appreciation and requests for reservations, or ordering supplies through the local council service center.
Keep notes on business conducted at pack leaders’ meetings. Record only key items such as things needing follow-up or items for the history of the pack.
Notify leaders of pack leaders’ meetings and other activities.
Provide den leaders with records and forms for meetings.
Tiger Den Leader
The Tiger Cub Den Leader's responsibilities are to:
Give leadership in carrying out the pack program in the den.
Lead the den in its participation at pack meetings.
Serve as den host or hostess for family members at the pack meetings.
Work in harmony with other den and pack leaders.
Coordinate shared leadership among the Tiger Cub adult partners in the den.
Ensure that each Tiger Cub and his adult partner have the opportunity to be the host team, planning and executing the den activities, rotating responsibilities monthly.
Make pack and den resources available to the host team, ensuring the completion of the den component of the Tiger Cub advancement requirements.
Use Boys' Life and Scouting magazines, Cub Scout Program Helps, the Tiger Cub Handbook, and other Cub Scouting literature as sources for program ideas.
Maintain a friendly relationship with the Tiger Cubs and their adult partners.
Encourage Tiger Cubs to earn advancement awards. Keep accurate advancement records and see that the boys receive recognition for their achievements.
Stimulate the Tiger Cubs' imaginations on the program theme for the month, and work with the adult partners to prepare boys for participation in pack meetings.
Take part in the annual pack program planning conference and pack leaders' meetings.
Wolf/Bear Den Leader
The Wolf and Bear Den Leaders' responsibilities are to:
Give leadership in carrying out the pack program in the den.
Lead the den in its participation at pack meetings. Serve as den host or hostess for den family members at pack meetings.
Work in harmony with other den and pack leaders.
Maintain a friendly relationship with Cub Scouts; encourage them to earn advancement awards. Keep accurate advancement records and see that boys receive recognition for their achievements.
Stimulate the Cub Scouts' imaginations on the program theme for the month and help the den prepare its stunts and exhibits for the pack meeting.
Help establish a close working relationship with the assistant den leader and den chief, functioning as a den leadership team.
Develop and maintain a good working relationship and open communication with den families. Use their talents to help enrich the den program. Hold den adults' meetings as often as needed to get acquainted with family members and strengthen den operation.
See that a leader is available for all den meetings and activities. Call on the assistant den leader to fill in when necessary.
Take part in the annual pack program planning conference and pack leaders' meetings.
Webelos/Arrow of Light Den Leader
The Webelos and Arrow of Light Den Leader's responsibilities are to:
Give leadership to planning and carrying out a year-round program of activities for the Webelos den to achieve the purposes of Cub Scouting.
Lead the den in its participation at the monthly pack meetings.
Help establish a close working relationship with the assistant Webelos den leader and Webelos den chief, functioning with them as a den leadership team.
Work in harmony with other den and pack leaders.
Instill Scouting spirit and moral values through personal example, ceremonies, and meaningful activities such as service projects.
Encourage Webelos Scouts to advance. Maintain high advancement standards. Keep accurate advancement records and see that the boys are promptly recognized for their achievements.
With the help of the Cubmaster, pack committee, and unit commissioner, determine one or more neighborhood Boy Scout troops into which Webelos Scouts may be graduated, and establish a good working relationship with those troops. Try to graduate every Webelos Scout into a troop.
Work with the Scoutmaster and assistant Scoutmaster to plan and conduct meaningful joint activities.
Ask qualified people, including adult family members, to serve as activity badge counselors.
Encourage parents or guardians of Webelos Scouts to help plan and carry out overnight campouts and other outdoor activities. Work with the troop assistant Scoutmaster or Scoutmaster to arrange for the loan of troop equipment for joint Webelos den-troop activities.
Have a plan to ensure that a leader is available for all Webelos den meetings and activities. Call on the assistant Webelos den leader to fill in, as needed.
Participate in the annual pack program planning conference and the monthly pack leaders' meetings.
Keep the Cubmaster and pack committee informed on the status and needs of the Webelos den.
Popcorn Kernel
This coordinator is responsible for the major fundraising effort of the Pack. Duties are to:
Attend kickoff meeting in August/September
Distribute sales materials to Scouts, explain rules, etc.
Schedule Show and Sells with local merchants and schedule Scouts and parents to work
Acquire prizes and incentives
Collect orders from scouts and turn in orders to District Office by due date specified in
Pickup popcorn and distribute to scouts
Collect money from scouts and turn in to Pack treasurer
Get check from Pack Treasurer and turn in to District Office by due date
Award Prizes at Pack meeting
Pack Trainer
The Pack Trainer is responsible for:
Conducting orientation of new families and pack leaders
Encouraging pack leaders to attend Cub Scout Leader Basic Training, which includes New Leader Essentials and Cub Scout Leader Specific Training
Helping with Unit Leadership Enhancements during pack leaders' meetings
Conducting other training as designated by the district and/or council
Encouraging pack leaders to attend ongoing training such as Youth Protection training, Roundtable, pow wow, BALOO, Outdoor Leader Skills for Webelos Leaders, and Wood Badge
Remaining current with training material and program updates
Keeping track of pack training records
Encouraging den chiefs to attend Den Chief Training
Outdoor Activities Coordinator
The responsibilities of the Outdoor Activities Coordinator are to:
Help the Cubmaster plan and arrange for outdoor activities.
Arrange for property, fire, and tour permits when required.
Locate new picnic, camping, and hiking areas.
Arrange for safe transportation when needed.
Plan first aid for emergencies.
Help Webelos den leaders plan Webelos overnight campouts. Help arrange for equipment, as needed.
Arrange for Safe Swim Defense implementation for all outings involving swimming.
Plan outings to help pack and dens qualify for the National Summertime Pack Award.
Help inform parents and guardians about opportunities for family camping. Ensure that at least one adult has completed Basic Adult Leader Outdoor Orientation (BALOO) before any pack campout.
Help promote day camp and resident camp opportunities.
Be aware of BSA health and safety requirements and see that they are implemented.
Know and carry out BSA outdoor program policy related to Cub Scouting. Review all activities to ensure that unit leaders comply with BSA policies in the Guide to Safe Scouting.
Hiking Staff Sergeant
The Hiking Staff Sergeant is a position completely unique to Pack 44 and therefore is very important! The responsibilities of the Hiking Staff Sergeant are to:
Facilitate and advocate for the Pack 44 Hiking Staff program
Create the Pack 44 Hiking Staffs for leaders and scouts, which includes:
Acquiring bamboo, paracord, stickers, bead and other supplies needed to create the staffs
Construct the Pack 44 Hiking Staffs and have a sufficient supply on-hand for new Bobcats and new Leaders
If available, administer the Pack 44 Hiking Staff Pledge to scouts and leaders when they are presented with their Pack 44 Staff at a Pack Meeting
Assist leaders in recording hiking miles from Pack and Den events
Record hiking miles reported by scouting families
Track the distribution of beads for hiking and camping
Upgrade staffs when scouts or leaders reach the milestones of 100, 200 or 300 miles and make sure that the Pack 44 Hiking Hall of Fame is updated
Run workshops for updating staffs with earned rank stickers and beads
Help build out a list on our website of age-appropriate hikes in our geographic area
Advocate for families to hike and camp and develop a love of getting outside together!
Recruitment Coordinator
This position is essential to the health of the pack. The coordinator will:
Along with the Cubmaster and pack committee, develop and carry out a plan for year-round membership growth.
Conduct an annual census of boys in the chartered organization for systematic recruitment.
Work with pack committee members to promote recruitment plans.
Visit new families in their homes to facilitate recruitment.
Follow up on Cub Scout dropouts to help return them to full, active membership.
Along with the Cubmaster and pack committee, see that eligible boys transition to the next rank's den at the appropriate time, and that Webelos Scouts and parents/guardians have a smooth transition into a Boy Scout troop.
Along with the Cubmaster, follow up on former pack members who are now Boy Scouts and recruit them as potential den chiefs.
Blue and Gold Banquet Coordinator
The Blue and Gold Banquet Coordinator is responsible for the major awards ceremony in February. Duties are to:
Set date for banquet; reserve meeting room at St. Anne’s Church
Coordinate with Cubmaster who will handle the activity programs
Coordinate with Pack Committee on budget and awards to be presented
Plan menu and arrange for catering company
Purchase other food items (cake, beverages, condiments, etc.)
Purchase decorations, plates, plasticware, etc.
Set up; decorate the hall on Sunday morning
Set up & help serve food at the event
Collect meal fees from those attending
Clean up
Pinewood Derby Coordinator
This coordinator is responsible for a major event for the Pack in March. Duties are to:
Purchase Pinewood Derby kits from District Scout Shop or BSA catalog
Purchase award plaques & medals
Set date for race & reserve meeting room at Shaker Lane School
Distribute kits and rules to Scouts
Acquire donated prizes & decorations
Set up & test the track and timing system
Host a pre-race event where cars are registered and pass tech inspections
Run the race
Take down track & decorations
Collect cars and transport them to/from the District Pinewood Derby Championships at the District Scout Show in April
Chartered Organization Representative
The Chartered Organization Representative's responsibilities are to:
Help select the right leadership for the unit.
Serve as a liaison between the units and the organization.
Help with the charter renewal.
Cultivate organization leaders.
Represent the organization at the council level.